Frequently Asked Questions

Is my ensemble good enough to go on tour?

We accept any group as long as they are used to performing together as an ensemble, even if only to their fellow students and parents. We always ask for a recent recording of your group and we have range of venues on offer that will welcome beginner groups as well as experienced ensembles.

How much work will I have to do?

Once your tour is booked, it is safely in our hands. We will only ask for you assistance in understanding your concert requirements and you will be responsible for ensuring that the dates on our checklist are adhered to. Until your departure, you simply need to prepare your musicians musically and compile the tour repertoire.

How do I get my students to sign up for the tour?

We can send you mini-brochures to hand out at your rehearsals and a PowerPoint presentation for assemblies and parent’s meetings you may wish to hold. We also have a promotional poster to put up around your school, which you can download here. This will make it easier for you to get your students excited about your plans.

How far ahead must I book?

You should book your tour between 8-18 months in advance. This will give us time to find the best possible venues for your tour and you will have ample time for fundraising should you need to do so.

What is the best time of year to travel to Europe?

The most pleasant times of year to come to Europe are May to September, therefore you may wish to consider this when planning your tour. Summer temperatures across Europe range from 18-35 degrees Celsius. European cities in winter can also offer many interesting cultural experiences that you may enjoy.

How do we keep in contact with Club Europe?

As there is sometimes a significant time difference between us and you, email may be the best way to keep in touch with us. Alternatively, our office opening hours are 0800-1730 (GMT) should you wish to talk to us. Our phone number is +44 20 8772 6446.

How do you publicise our concerts?

We work hard to generate excellent attendance at each concert, as we understand that an appreciative audience makes all the difference. We produce eye-catching posters and handbills, which are displayed and distributed in the environs of your concerts. We also advertise your concerts in online and hard copy local What’s On Guides as well as newspapers, by way of press releases. In addition, we invite local dignitaries, music societies and music students to your concerts. Last but not least, we provide you with posters for your concerts, which will be displayed in your coach and placed on your Club Europe poster board at your venue by your tour manager before each concert.

What kind of accommodation do you provide?

We understand that school music tours are considered as a reward or holiday for many groups and that where you stay is really important. All hotels and hostels we use are suitable for young music ensembles with many offering rehearsal space and instrument storage. Rooms are normally multi-bedded for students and twins, sometimes singles, for adults. Generally, rooms are en-suite.

How do we reach our destination?

Travelling by coach is the most economical and flexible way to tour. Be collected from your meeting point and arrive at your destination in comfort on air-conditioned, high specification coaches. Enjoy the freedom of your own vehicle whilst on tour and travel in comfort with reclining seats and toilet. More and more groups choose to fly. We can arrange your flights from your local airport as well as from London. Once you have arrived at your destination, we can provide transfers to your accommodation and local coach hire throughout your music tour.

What support do you offer for managing our tour once we've booked?

We have developed an easy to use tour management portal - My Club Europe - just for our customers. With our portal you can manage all the promotion, payments, scheduling, passenger lists and much more with a click of a button. Click here to find out more.

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"A huge thank you to Sabine for her care, courtesy and consideration for our girls, for making it such a wonderful tour. She was truly marvellous. Great experiences, great memories."

Iain Hoy, Head of Performing Arts, Tara Anglican School for Girls, New South Wales.

"Club Europe helped to create an experience that my students will remember for the rest of their lives."

Lindsay Fuson, Upper School Music Teacher American School of Milan, Italy.

"Friendly and prompt. Our tour managers were excellent. This was our first ever tour with Club Europe, it was overall an experience to remember and cherish."

Pemba Tamang, Gems Modern Academy, UAE.

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