Frequently Asked Questions

Is my ensemble good enough to go on tour?

We accept any group as long as they are used to performing together as an ensemble, even if only to their fellow students and parents. We always ask for a recent recording of your group and we have range of venues on offer that will welcome beginner groups as well as experienced ensembles.

How much work will I have to do?

Once your tour is booked, it is safely in our hands. We will only ask for you assistance in understanding your concert requirements and you will be responsible for ensuring that the dates on our checklist are adhered to. Until your departure, you simply need to prepare your musicians musically and compile the tour repertoire.

How do I get my students to sign up for the tour?

We can send you mini-brochures to hand out at your rehearsals and a PowerPoint presentation for assemblies and parent’s meetings you may wish to hold. We also have a promotional poster to put up around your school, which you can download here. This will make it easier for you to get your students excited about your plans.

How far ahead must I book?

You should book your tour between 8-18 months in advance. This will give us time to find the best possible venues for your tour and you will have ample time for fundraising should you need to do so.

What is the best time of year to travel to Europe?

The most pleasant times of year to come to Europe are May to September, therefore you may wish to consider this when planning your tour. Summer temperatures across Europe range from 18-35 degrees Celsius. European cities in winter can also offer many interesting cultural experiences that you may enjoy.

How do we keep in contact with Club Europe?

As there is sometimes a significant time difference between us and you, email may be the best way to keep in touch with us. Alternatively, our office opening hours are 0800-1730 (GMT) should you wish to talk to us. Our phone number is +44 20 8772 6446.

How do you publicise our concerts?

We work hard to generate excellent attendance at each concert, as we understand that an appreciative audience makes all the difference. We produce eye-catching posters and handbills, which are displayed and distributed in the environs of your concerts. We also advertise your concerts in online and hard copy local What’s On Guides as well as newspapers, by way of press releases. In addition, we invite local dignitaries, music societies and music students to your concerts. Last but not least, we provide you with posters for your concerts, which will be displayed in your coach and placed on your Club Europe poster board at your venue by your tour manager before each concert.

What kind of accommodation do you provide?

We understand that school music tours are considered as a reward or holiday for many groups and that where you stay is really important. All hotels and hostels we use are suitable for young music ensembles with many offering rehearsal space and instrument storage. Rooms are normally multi-bedded for students and twins, sometimes singles, for adults. Generally, rooms are en-suite.

How do we reach our destination?

Travelling by coach is the most economical and flexible way to tour. Be collected from your meeting point and arrive at your destination in comfort on air-conditioned, high specification coaches. Enjoy the freedom of your own vehicle whilst on tour and travel in comfort with reclining seats and toilet. More and more groups choose to fly. We can arrange your flights from your local airport as well as from London. Once you have arrived at your destination, we can provide transfers to your accommodation and local coach hire throughout your music tour.

What support can you offer music leaders who are planning their first music tour?

We have drawn up a comprehensive step-by-step Guide to planning a school music tour for first time tourers. This covers all aspects of tour planning from budgeting and fundraising, to choosing the right destination, accommodation and performing venues for your ensemble.

Click here to read our Guide.

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"It was truly life changing for the young people and the staff. It’s made the group we took into an unbreakable family and has had the most profound effect on the confidence of every single one of them."

Darren Roberts, Mounts Bay Academy, Cornwall.

"Club Europe makes organising a tour so easy, I can’t recommend them enough."

Anthony Chew, Head of Music, Darwen Aldridge Community Academy, Lancashire.

"Alahree always understands perfectly what we want and need! Our music tours give our students the best memories of their time at school."

Jane Werry, Head of Music, Hayes School, Kent.

"Club Europe always go the extra mile to ensure that our needs are met. They have continued to provide us with a good, varied tour programme demonstrating excellent customer service."

James Williams, Llandovery College, Carmarthenshire.

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School music tours for schools outside the UK

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